10 mẫu thư đáp lại mail xin việc của ứng viên chuyên nghiệp cho nhà tuyển dụng

Một bức thư đáp lại mail xin việc chuyên nghiệp sẽ tạo ấn tượng tốt đẹp đầu tiên cho ứng viên với công ty khi ứng tuyển việc. Vậy thế nào là một mail đáp lại chuyên nghiệp? Hãy cùng Aten tìm hiểu cách viết và các mẫu thư đáp lại xin việc tiếng Anh dưới đây nhé!

Lưu ý khi đáp lại mail xin việc từ ứng viên?

Một mail đáp lại ứng viên chuyên nghiệp vẫn tuân thủ các phần như một mail khác: Mở đầu, phần thân, phần kết. Tuy nhiên, sẽ có những lưu ý nhất định bạn nên quan tâm:

Luôn cá nhân hóa nội dung email

Thường, để tiết kiệm thời gian, bộ phận tuyển dụng thường sử dụng các mẫu email sẵn có. Hãy đảm bảo rằng bạn điền đúng tên, thông tin cá nhân của ứng viên. Không nên viết chung chung: Gửi ứng viên hoặc viết sai thông tin ứng viên. Điều này sẽ khiến công ty của bạn mất điểm nghiêm trọng.

Ngắn gọn, đầy đủ

Nhà tuyển dụng chỉ cần điền thông tin một cách đơn giản, ngắn gọn vào các mẫu sẵn có, không thêm bớt quá nhiều vì không cần thiết.

Đảm bảo không có sai sót

Những sai sót nhỏ như chính tả, dấu câu, viết hoa,.. là điều cần tránh. Điều này không chỉ gây khó chịu cho ứng viên và tạo ấn tượng xấu với công ty. Cũng có thể làm giảm tỷ lệ tuyển dụng được ứng viên phù hợp.

Diễn đạt dễ hiểu

Hãy viết một email thật dễ hiểu. Đừng cố gắng thêm quá nhiều thông tin không quan trọng hoặc quá khó hiểu, hãy cho thấy sự rõ ràng và lịch sự là đủ.

Tóm lại, một thư ngắn gọn, nhẹ nhàng và đơn giản cũng giúp các công ty và doanh nghiệp có thể ghi điểm trong lòng mỗi ứng viên rất nhiều, dù kết quả có không tốt đi nữa.

Các mẫu email đáp lại cho nhà tuyển dụng

Bạn có thể tham khảo và áp dụng các mẫu email đáp lại sau:

Mẫu 1: Thư xác nhận nhận được đơn ứng tuyển

Subject Line: [COMPANY NAME] – We Received Your Application

Hi [FIRST NAME],

Thank you for your interest in [COMPANY NAME]. We have received your application for the open [JOB TITLE] position and will review your materials thoroughly.

Someone from our team will be in touch to update you on the status of your application within [TIME FRAME].

In the meantime, please visit [LINK TO RELEVANT WEB PAGE] to learn more about our company.

Best,

[COMPANY NAME] Recruiting Team

[COMPANY LOGO]

Mẫu 2: Thư mời phỏng vấn

Subject Line: [COMPANY NAME] Interview Availability

Hi [FIRST NAME],

Thank you for applying to the [JOB TITLE] position at [COMPANY NAME].

After reviewing your application, we are excited to move forward with the interview process.

We would like to schedule a [INTERVIEW FORMAT] with [INTERVIEWER], [INTERVIEWER JOB TITLE] at [COMPANY NAME]. The interview will last approximately [LENGTH OF INTERVIEW].

Are you available on [DAY, DATE] at [TIME, TIME ZONE]?

Please reply directly to this email and let me know if you are available at that time.

Best,

[YOUR NAME] [YOUR EMAIL SIGNATURE]

 Mẫu 3: Xác nhận lịch phỏng vấn

Subject Line: [COMPANY NAME]: [INTERVIEW FORMAT] Interview Confirmation

Hi [FIRST NAME],

We have confirmed your [INTERVIEW FORMAT] interview with [INTERVIEWER] on [DAY, DATE] at [START TIME – END TIME, TIME ZONE].

To give you a sense of what to expect, here is a brief agenda for the interview:

[INTERVIEW AGENDA]

During the interview, you should plan to discuss your experience in [TALKING POINTS].

We’re looking forward to meeting you soon! You can find these interview details within the calendar event invitation. If you have any questions in the meantime, don’t hesitate to reach out.

FOR PHONE/VIDEO INTERVIEWS

Here is the [PHONE NUMBER / MEETING LINK]. To enter the meeting room, use this code: [ACCESS CODE].

FOR IN-PERSON INTERVIEWS

Our office address is [ADDRESS]. When you arrive, check-in at the front desk. The security guard will give you a temporary elevator pass. Our office dress code is [DRESS CODE], but please wear whatever you’re most comfortable in.

Best,

[YOUR NAME] [YOUR EMAIL SIGNATURE]

Mẫu 4: Nhắc nhở về lịch phỏng vấn

Subject Line: Reminder: [COMPANY NAME] [INTERVIEW FORMAT] Interview [DATE,TIME]

Hi [FIRST NAME],

This is to remind you of your upcoming interview for the [JOB TITLE] role at [COMPANY NAME].

When: Your interview will take place on [DAY, DATE] at [START TIME – END TIME]

Where: [PHONE NUMBER / MEETING LINK / ADDRESS ]

Who: You will be speaking with [INTERVIEWER, JOB TITLE]

Agenda:

[INCLUDE AGENDA]

Be prepared to discuss:

[TALKING POINTS]

FOR IN-PERSON INTERVIEWS

When you arrive:

Check-in at the front desk. The security guard will give you a temporary elevator pass.

Office dress code:

Our office is [DRESS CODE], but please wear what you are most comfortable in.

We look forward to seeing you!

Best,

[YOUR NAME] [YOUR EMAIL SIGNATURE]

Mẫu 5: Theo dõi sau phỏng vấn

Subject Line: [COMPANY NAME] Interview Follow-Up

Hi [FIRST NAME],

Thank you for taking the time [TODAY/YESTERDAY] to speak with our team about the [JOB TITLE] role.

[INTERVIEWER] was very impressed by your [EXPERIENCE/EXPERTISE]. We believe you will be a good fit for the role and a strong addition to our growing [DEPARTMENT TEAM] at [COMPANY NAME].

We will be completing interviews this week, and you can expect to hear from someone within [TIME FRAME].

Thank you again for your time. It was a pleasure to get to know you better!

Best,

[YOUR NAME] [YOUR EMAIL SIGNATURE]

Mẫu 6: Thư từ chối ứng viên

Subject Line: Your Application for [JOB TITLE] at [COMPANY NAME]

Hi [FIRST NAME],

Thank you for applying to our [JOB TITLE] role and for speaking to our team about your experience. We appreciate your interest in [YOUR COMPANY].

We were fortunate to have a strong group of applicants, and we regret to inform you that we have decided to pursue a more experienced candidate for this role. [CONSTRUCTIVE FEEDBACK].

We will keep your resume on file and reach out if we think you’d be a good fit for other roles as they become available.

We hope you will continue to stay connected with us on [LINK TO SOCIAL PROFILES] and keep an eye on our career page [LINK TO CAREER PAGE] for future opportunities that may be a better fit.

We truly appreciate your time and consideration of [COMPANY NAME].

All the Best,

The [COMPANY NAME] Team

[COMPANY LOGO]

Mẫu 7: Yêu cầu báo cáo về sản phẩm đã thực hiện

Subject Line: [COMPANY NAME]: Work Samples for [JOB TITLE] Application

Hi [FIRST NAME],

Thank you again for your application to the [JOB TITLE] role. We’re reviewing your application materials and would like to see samples of your work to better evaluate your [RELEVANT SKILL(S)] abilities.

Please reply to this email with [QUANTITY] examples of your [WORK] by [DEADLINE]. All files should be submitted as [FILE FORMAT(S)].

If you have any questions, please let me know.

Best,

[YOUR NAME] [YOUR EMAIL SIGNATURE]

Mẫu 8: Thông báo bài kiểm tra sau vòng đầu tiên

Subject Line: [COMPANY NAME]: [JOB TITLE] Candidate Assessment to Complete

Hi [FIRST NAME],

As part of your application to the [JOB TITLE] role at [COMPANY NAME], we ask that you complete the following [ASSESSMENT NAME] evaluation.

Every candidate at this stage is required to complete the assessment to be considered for the position. Results are used to gauge [SKILLS] abilities.

You may access the evaluation by clicking this link and creating a unique profile: [INCLUDE LINK]

Please complete the assessment by no later than [DAY, DATE] at [TIME, TIME ZONE].

If you have any questions or have trouble completing the assessment for any reason, please notify me immediately.

Best,

[YOUR NAME] [YOUR EMAIL SIGNATURE]

Mẫu 9: Thư mời nhận việc

Subject Line: [COMPANY NAME]: Enclosed Is Your [JOB TITLE] Offer Letter

Hi [FIRST NAME],

It is my pleasure to offer you the position of [JOB TITLE] at [COMPANY NAME]!

Our team was extremely impressed by you during the interview process, and we are excited to have you join the company. We believe your skills and experience will make an excellent addition to the [DEPARTMENT] team.

Please review the following offer details carefully.

Position:

The position is a [FULL-TIME/PART-TIME/TEMPORARY] role as [JOB TITLE] at [COMPANY NAME]. In this position, you will report to [DIRECT MANAGER] in [DEPARTMENT].

As a [FULL-TIME/PART-TIME/TEMPORARY] employee, the position requires [HOURS/WEEK]. Your working hours will be [START TIME – END TIME] with a [30-MINUTE/HOUR] break for lunch.

Your first day will be [MONTH DAY, YEAR].

Compensation:

[COMPANY NAME] will compensate you [DOLLARS] per [HOUR/WEEK/YEAR/ETC.] for the stated position.

Benefits:

With the position and as an employee of [COMPANY NAME], you will receive the following benefits:

Medical Insurance; Stock Options; 401K Matching; 15 Days of PTO; Dental and Vision Insurance [ADD OR REMOVE BENEFITS]

In addition to these benefits, [COMPANY NAME] is also proud to offer its employees [LIST OF PERKS].

Attached is your full offer letter. Please sign it to indicate your agreement and acceptance of this offer, and email it back to me by [DATE].

We look forward to welcoming you to the [COMPANY NAME] team. If you have any questions regarding the attached offer, please contact me directly at [PHONE NUMBER].

Best,

[YOUR NAME] [YOUR EMAIL SIGNATURE]

Mẫu số 10: Thông báo thay đổi lịch làm việc

Subject Line: [COMPANY NAME]: Your Onboarding and First Day Details

Hi [FIRST NAME],

We’re looking forward to your first day at [COMPANY NAME]!

To help you prepare below is some information about what you can expect:

Your Arrival:

Please arrive no later than [TIME]. Our office is located at [OFFICE ADDRESS]. When you arrive, please check in with the security guard to receive your temporary ID badge. You will be given an official badge shortly after your start date.

Your Agenda:

Attached is an agenda for your first day. It’s subject to change slightly, but that is a good indicator of who you will be meeting with.

Documents/ID to Bring:

Please bring the following forms of identification with you: [LIST OF DOCUMENTATION]

What to Wear:

As you know from your interview, our office dress code is [DRESS CODE].

Lunch:

Most employees eat lunch in the kitchen, and there are several food options close by, including: [LUNCH OPTIONS].

Your Onboarding Plan:

Attached is also an overview of what your onboarding will consist of over the next [TIME FRAME]. Your manager will review it in more detail with you during your first week.

If you have any questions, do not hesitate to ask.

We’re excited to have you on the team. Welcome aboard!

Best,

[YOUR NAME] [YOUR EMAIL SIGNATURE]

Aten đã giới thiệu tới quý vị các mẫu email phản hồi cho ứng viên bằng tiếng Anh trong 10 tình huống thường gặp nhất. Quý vị có thể xem thêm các bài viết 6 tips viết email bằng tiếng Anh trong công việc, Cách viết email trả lời bằng tiếng Anh cho mọi trường hợp. 

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